Clause 1 TITLE
The name of the Society shall be the “Ripon Choral Society” (hereinafter referred to as “The Society”).
Clause 2 OBJECTS
The objects of the Society shall be to educate the public in the arts and sciences, and in particular the art and science of choral music, by presentation of choral concerts and other activities.
Clause 3 MEMBERSHIP
The members of the Society shall be
(a) PERFORMING MEMBERS who shall provide such evidence of musical ability as the Committee may require. Performing Members may be called upon to audition at any time; and in particular at the end of the season in which they reach their 70th birthday members shall present themselves for audition or retire as performing members.
(b) PATRON MEMBERS who support the charitable and educational objects of the Society.
(A person may be both a Performing Member and a Patron Member.)
Clause 4 HONORARY LIFE MEMBERSHIP
Honorary Life Membership may be offered at the discretion of the Committee to a retiring member and to such other persons who have played a substantial part in the life of the Society.
Honorary Life Members shall be entitled to attend the Society’s performances without payment.
Clause 5 SUBSCRIPTIONS
Members shall pay at least the annual subscription appropriate to their class of membership, the rate or rates of such subscription being determined by the Committee. All subscriptions shall be payable in advance in any year, in the case of Performing Members on the date of the first rehearsal in September and in the case of Patron Members on the 1st October..
Clause 6 DUTIES OF MEMBERS
(a) Performing Members are required to be in regular attendance at rehearsals and concerts. Immediately before each concert the Conductor and Secretary shall refer to the attendance register and if in their opinion a performing member has not been present at an adequate number of rehearsals he or she shall not be permitted to sing in that concert.
(b) Patron Members are expected to support the Society’s activities, in particular by attending its performances and by encouraging others to do so.
Clause 7 OFFICERS AND COMMITTEE
(a) The Society shall in General Meeting elect a suitably qualified person to be its President, who may continue in office from year to year without re-election..
(b) The management of the Society shall be in the hands of a Committee consisting of the following elected by and out of the Performing Members of the Society at the Annual General Meeting:
(i) The Chairman
The Honorary Secretary
The Honorary Treasurer
The Honorary Librarian
The Society’s representative with Making Music (formerly the National Federation of Music Societies)
The Honorary Ticket Secretary
each of whom shall hold office for one year and be eligible for re-election;
(ii) Four members, one from each voice-part,
each of whom shall hold office for two years and be eligible for re-election.
(b) Nominations for election to the Committee shall be delivered to the Honorary Secretary not later than seven days before the Annual General Meeting, the consent of the nominee having been obtained.
(c) The committee shall have power to co-opt members for any reason it thinks fit, and shall give consideration to the co-option of a Patron Member.
(d) The Committee shall appoint a Member of the Society to act as the Society’s representative in its communications with the Patron Members: such person, if not a member of the committee, shall be entitled to attend but not to vote at meetings of the committee.
(dd) The Chairman, or in his absence such member of the Committee as the members present shall decide, shall preside at meetings of the committee.
(e) All members of the Committee, including co-opted members, shall have the right to vote and in the event of equality of votes the Chairman shall have a second or casting vote.
(f) Should any of the elected office holders listed in subclause (i) above resign his office before the following Annual General Meeting the Committee shall choose one of their number to perform the duties of that office until the end of the following Annual General Meeting.
Clause 8 MANAGEMENT
(a) The arrangements for concerts and other events, including the choice of repertoire and the selection of soloists, the control of the Society’s finances and the appointment and removal from office of the conductor, the deputy conductor (if any) and the rehearsal accompanist shall be the responsibility of the Committee.
(b) Rehearsals shall be held at such places, dates and times as may be decided by the Committee.
Clause 9 POWERS
In furtherance of the objects but not otherwise the Committee may exercise the following powers:
(i) power to raise funds and to invite contributions provided that in raising funds the Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;
(ii) power to buy, take on lease or in exchange any property necessary for the achievements of the objects and to maintain and equip it for use;
(iii) power subject to any consents required by law to borrow money an to charge all or part of the property of the Society with repayment of the money so borrowed;
(iv) power to employ such staff (who shall not be members of the Committee) as are necessary for the proper pursuit of the objects and to make all reasonable and necessary provision for the payment of pensions and superannuation for staff and their dependants;
(v) power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them;
(vi) power to establish or support any charitable trusts, associations or institutions formed for all or any of the objects;
(vii) power to appoint and constitute such advisory committees as the Committee may think fit;
(viii) power to do all such other lawful things as are necessary for the achievement of the objects.
Clause 10 FINANCE
(a) The financial year shall end on 31st July.
(b) A banking account shall be opened in the name of the Society and cheques shall be signed by any two officers of the Society.
(c) The Society may receive donations, grants-in-aid and financial guarantees; and any seats for the Society’s concerts and other events which are not required by Patron members may be offered for sale to the public at such price or prices as shall be determined by the committee.
(d) The income and property of the Society whencesoever derived shall be applied solely towards promoting the objects of the Society as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the Society except in payment of or reimbursement of legitimate expenses incurred on behalf of the Society.
(e) In the event of the winding-up of the Society any remaining assets after all liabilities have been discharged shall not be paid or transferred to any member or members of the Society but shall be transferred to a charitable organisation whose objects are similar to those of the Society and whose rules preclude the distribution of income and assets among its members.
Clause 11 AFFILIATION
The Society shall be affiliated to the National Federation of Music Societies.
Clause 12 CONSTITUTION
Each member of the Society shall receive a copy of the Constitution
Clause 13 GENERAL MEETINGS
a) Before the end of October in each year the members shall be summoned to an Annual General Meeting of which at least fourteen days’ notice in writing has been given.
(b) A Special General Meeting may be summoned at any time by the Committee and shall be summoned at the written request of any ten members of the Society (the request stating the business which is intended to be transacted). The Honorary Secretary shall give to all members of the Society not less than fourteen days’ written notice of such meeting, such notice to state the business which it is intended to transact.
(c) At a General Meeting of the Society the President shall be invited to take the chair or, failing him, the Chairman. Any member of the Society may speak and except as provided otherwise by these rules vote on any motion at a General Meeting of the Society. Voting shall be by show of hands as counted by the Secretary and Treasurer.
Clause 14 ACCOUNTS
The financial accounts shall be audited or examined, as required by the law for the time being relating to Charities, and shall be submitted to the Society at the Annual General Meeting.
Clause 15 AMENDMENTS TO THE CONSTITUTION AND VOTING
This Constitution may be amended by a two-thirds majority of the Members present and entitled to vote at a General Meeting of the Society, provided that at least fourteen days’ notice of the proposed amendment has been sent to all members and provided that nothing therein contained shall authorise any amendment which shall have the effect of the society ceasing to be a charity. In all other cases a simple majority of those members present and voting at any meeting shall be decisive of the matter and in the event of equality of votes the chairman of the meeting shall have a second and casting vote.
Adopted at the Annual General Meeting of the Society held on 1st October 1997
Amended at the Annual General Meeting held on 8th October 2008